Project. Sure, thank you, Heidi. And uh you know, I know Kate would want to be here,
but she is, I think literally on a plane right now. Um but Phil Well, I'll let go
into more details about the specifics about what we're considering today. But you
know, we're just trying to get stuff done to make sure that we maintain operations
at the emergency shelter right now in an uninterrupted fashion. So there were a few
last minute uh uh negotiations, I'll say and the, the contract that we signed on
Monday needed some amending really just to the parties on it from a three party to
a two party. And then we also had the Professional Services agreement that was not
complete at the time of the Monday meeting, but is ratified or is complete now and
ready for us to uh ratify it. I think the copy we have is, is uh a signed copy from
Bayside too. So Bayside did vote to authorize it. So, pretty much with our um kind
of slight pivot on the mou and um approval of the Professional Services Agreement.
I believe we have everything in place to uh maintain continuous operation of the
emergency shelter at the American Legion. And with that, I'll pass that way. And
so we need, uh, uh, we need action on a couple of items today that are, that reflect
what Commissioner Brotherton was, was saying. Um, for the Bay Side, I'll start with
the Bayside agreement first. Um,
ok. Uh,
so, um, this is what we've been calling the funding agreement and aside from some
really minor changes, uh the, the, the biggest change is, is here and on in this
section E uh four E uh just to, to give them some cushion in case there's an extraordinary
expense or something that causes them to go over uh $25,000 a month. And they can
get approval from the county uh administrator for an additional payment that month
of $10,000. Uh But they can't exceed the total amount of $300,000 over a year
that, and that's a little different from what we talked about on Monday. Uh I would
call it a tweak uh just to do a practical tweak. And so I think uh the wisest thing
would be to um to authorize Commissioner Brotherton to sign this version of
the um of it or because it's already set up for his signature. Uh And um that's really
it. And then we can talk about the uh the mou issue. Next was, was donations changed
a little bit too. So uh caveat basically a carve out. So if you want a donation like
for food, like in our budget, I think it's $7500 for food. And if they get co says,
oh, here's $30,000 for food. They wanted the amount above the budgeted amount to
be separate from our contribution. So if they got $7500 worth of donations for food,
that would deduct from our contract with them. It but anything over that donated
specifically for, for that budget item or for something that's not a budgeted item,
um that would be above and beyond our contract with it. So, Commissioner Brother
has correct, Brotherton has correctly described how it works. The thing that's different
is we added donations to grants from when we talked about it last time. I think the
other language is basically the same because it refers to the budget and exhibit
uh exhibit a and I think we just, we might have tweaked the language a little bit
to make it ex explicit that it's the budget and exhibit exhibit a here. But the main
thing is we added donations and the mechanism as described by Commissioner Brotherton
is is correct. And I'll just let you guys know that Kate has joined us.
You are you here, Kate?
I am. Yeah, I'm driven by phone as long as I can.
Um So we have public comment listed for each of these three actions we're taking
today. And so should we make a motion first. Yeah, I'm happy to make a motion that
we approve, um, this professional services agreement for the emergency shelter located
at the American Legion with Bayside Housing and services management and authorize
me to sign it
and authorized Commissioner Brotherton to sign it
a second
all in favor. You know, you want public comment. Right. Yeah. Right. Sorry. Uh, is
there anybody with us? There's nobody in the room here. Is there anybody with us
online who would like to make public comment? I think it's just staff and Kate on
the attendee list. So, um but
there is raise your hand, not seeing any hands go up. Uh So I will call the question
all in favor of the motion on the floor, indicate your support by raising your hand
or saying I, I I that passes unanimously. The next item on
the agenda is discussion and potential action regarding an mou regarding the uh mou
um regarding the emergency shelter located at the American Legion and while Phil
gets it up on the screen, I'll just say that this is the one that um we kind of misunderstood
uh the American Legion's uh intention, but they really only wanted to have that mou
between the county and the American Legion. So we, uh we made that adjustment. Um
So there will be an mou between uh the American Legion and the county to
run the shelter and then we are, and they know that we have a contract, a professional
services agreement that we just agreed to um that we will use to contract with Bayside.
So it uh doesn't change any of the communication pathways or anything really, just
the contracting pathways and it made them more comfortable. So uh it was so we made,
we made that concession, hey, uh for some reason, it's not
cooperating with me. Uh So that is the new blame, the new zoom. Uh I it could be
the new zoom or it could be operator error. You want me to try it? Uh uh I have it
on my screen. I just can't see it when I go to, when I go to uh to, to share it.
So let me, let me see if I get rid of something that helps. Sometimes you can scroll
down to see all the different screens. We've got 35. I have it right here too if
you wanted me to put it up. Uh Sure. Um Go
ahead. Here comes there. It is. No, that's not, it, it's not the mou, that's
the professional service agreement. Sorry.
OK. Who's on first question, a question? Why do we have an mou versus
ob oh, we have a lease, an mou and a professional services agreement. Uh The
mou concerns the rules or operation of the shelter. It's, it's an attachment to the
lease. So it's part of the lease, but it's also a separate, was intended to be a
separate document, a three way document and this just changes it to a two way document
and I had signed it kind of in inadvertently on, on, uh Tuesday when I saw it and
it didn't even then didn't quite understand the intention. But um it's also a requirement
of the conditional use permit I believe was the,
so can you see it now? I can see the signatures and Greg, you signed it 6 25 25.
I did find me. That's uh because uh yeah, that's funny. That's a scrivener's error
that we can fix that. Well, I think, I think they can approve, prove it a as is and
we'll be fine. Yeah. Yeah. So it's, it's, there's no change from what was attached
to the lease that uh and the, and the three way document that the board approved,
what, a week ago Monday, uh the, the language is the same. The only difference is
the signatories.
And so it's instead of having, uh having, having post 26
the county and Bayside sign it. It's just now has the two parties not Bayside. Ok.
Any discussion on this Greg? I think that is a 24. It just uh hard to read. It was
slo sloppy 24. Can you go to a different page? Phil? No, I mean, this is just, uh
it was, it was a surprise and this uh it caused me some, some heartache. But after
Phil looked at it and and really assessed that it didn't make a substantive change.
You know, it, it was important to our partners in this. So we I'm happy with it.
Ok. And the I just cause the only thing I can see is the last, the last
paragraph here is so the J CJ ce S manager is Bayside.
Correct?
Yeah. Ok. That's correct. Any other questions or comments from
the board?
Ok. I'm happy to make a motion that we approve this memorandum of understanding with
the American Legion regarding the emergency shelter located at the American Legion.
And, and uh, can you add to that, that uh Greg has authority to sign it on behalf
of and further the commissioner Brotherton has the uh will, will sign this for
the county.
It's been moved and seconded. Ok. Um All in favor I gonna
do public comment first, still not members of the public, but I will call for public
comment.
Oh, there may be no, there is um couple of folks in there if you're interested in
making public comment on this memorandum of understanding between the American Legion
and the county for operations of the emergency shelter at the American Legion. Please
use the raise hand button at the bottom of your zoom screen. We have nobody with
us in the um chambers today, so not seeing any hands go up. So
I will call the question all those in favor of approving this memorandum of understanding
and um giving Commissioner Brotherton, the power to sign it.
I, I
hi. Ok, it passes unanimously. Ok, the third and
final item on our agenda is discussion and potential action regarding a, a lease
for the emergency shelter located at the American Legion.
Any action that we don't need any action on that. And we're, we're good on that.
Yeah, I signed that as we had agreed on Monday. So, um, wants to talk about it. We,
we can't. Ok. I was just reading off the agenda. So. Ok. Is there anything else that
we need to talk about regarding the emergency shelter at the American Legion? Uh,
you know, the, the funds already begun with, uh, an emergency repair that mark just
authorized from the lake, I think. Uh, but, um, moving forward, it feels like the,
the, the system is already working in our first emergency. Welcome to help me run,
run a shelter, custom. Anything else? Ok. Then I
will adjourn this special meeting of the Jefferson County Board of Commissioners.
All right. Enjoy your weekend. Everyone. I'm officially out of pocket recording stopped.
Ok.